26 Notes 1. The 19th Annual General Meeting (AGM) is being held through video conferencing | other audiovisual means (VC) in accordance with the procedure prescribed in circular number 20 | 2020 dated May 05, 2020, read with the circular number 10 | 2022 dated December 28, 2022, issued by the Ministry of Corporate Affairs (the e-AGM circulars). The Members can attend the AGM through VC by following instructions given in note number 10 of the Notice. For the purpose of recording proceedings, the AGMwill be deemed to be held at the registered office of the Company at B | 18598, Survey number 33, Atul 396 020, Gujarat, India. The Members are requested to attend the AGM from their respective locations by VC and do not visit the registered office to attend the AGM. 2. Since the Annual General Meeting (AGM) is being held pursuant to the e-AGM circulars through video conferencing | other audiovisual means, physical attendance of the members has been dispensed with. Accordingly, the facility for appointment of proxies by themembers will not be available for the AGM and hence, the Proxy Form, Attendance Slip and route map of the AGM venue are not annexed to this Notice. However, a member may appoint a representative as per applicable provisions of the Companies Act, 2013 to attend and | or vote. 3. Copies of the Balance Sheet, the Statement of Profit and Loss, the Directors’ Report, the Auditor’s Report and every other document required by law to be annexed or attached to the Balance Sheet for the financial year ending March 31, 2023, are annexed | attached. 4. The Register of Members and the Share Transfer Books of the Company will remain closed from August 05, 2023 to August 11, 2023 (both days inclusive). 5. The dividend, if approved, will be paid to those members whose names stand on the Register of members on August 04, 2023. 6. An electronic copy of the annual report for 2022-23, including the Noticewhich includes the process and manner of attending the Annual General Meeting through video conferencing | other audiovisual means, and e-voting is being sent to all the members whose e-mail addresses are registered with the Company. 7. Printed copies of the annual report (including the Notice) are not being sent to the members in view of the e-AGM circulars. 8. Electronic copy of the Register of Directors and key managerial personnel and their shareholding, maintained under the Companies Act, 2013, will be available for inspection by the members up on request. 9. The members, desiring any information relating to the accounts, are requested to write to the Company at least seven days before the date of the Annual General Meeting (AGM) so as to enable theManagement to keep the information ready and provide at the AGM. 10. In compliance with the e-AGM circulars, the Company is pleased to provide to the members facility to attend the Annual General Meeting (AGM) through video conferencing | other audiovisual means (VC) and exercise their right to vote at the 19th AGM by electronic means. 10.1 The instructions for attending the AGM through VC are as under: i. The Company has availed services of Cisco WebEx for providing the VC facility to the members to attend the AGM through VC. ii. A separate communication for attending the AGM through VC will be sent to all the members. iii. The members are encouraged to join the AGM through laptops for better experience. iv. The members will be required to use their laptop cameras and high-speed internet connections to avoid any disturbance during the AGM. v. Please note that participants connecting from mobile devices | tablets | laptops using mobile hotspots may experience audio | video loss due to fluctuations in their respective networks. It is therefore recommended to use a stable Wi-Fi | LAN connection to mitigate any kind of aforesaid glitches. vi. The members who wish to express their views during the AGM are requested to register themselves as speakers by providing their name, demat account number | folio number, e-mail address and mobile telephone number to the Company at sec@racl.net.in The request must reach to the Company at least seven days before the date of the AGM.
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