30 Notice NOTICE is hereby given that the 16th Annual General Meeting of the Members of Rudolf Atul Chemicals Ltd will be held on Friday, August 07, 2020, at 4:00 pm through video conferencing | other audio visual means to transact the following business: Ordinary business: 1. To receive, consider and adopt the audited Financial Statements of the Company for the financial year ended March 31, 2020 and the Reports of the Directors and the Auditors thereon. 2. To declare dividend on equity shares. 3. To appoint a Director in place of Dr Wolfgang Schumann (Director identification number: 01995827) who retires by rotation and being eligible, offers himself for reappointment. Notes 01. The 16th Annual General Meeting (AGM) is being held through video conferencing | other audio visual means (VC) in accordance with the procedure prescribed by the Ministry of Corporate Affairs (MCA) vide circular number 20 | 2020 dated May 05, 2020 read with circular number 14 | 2020 dated April 08, 2020 and circular number 17 | 2020 dated April 13, 2020 (the e-AGM circulars). The Members can attend the AGM through VC by following instructions given in note number 10.1 of the Notice. For the purpose of recording proceedings, the AGM will be deemed to be held at the registered office of the Company at B | 18598, Survey number 33, Atul, Valsad 396 020, Gujarat, India. Keeping in view the guidelines to fight COVID-19 pandemic, the Members are requested to attend the AGM from their respective locations by VC and do not visit the registered office to attend the AGM. 02. Since the Annual General Meeting (AGM) is being held pursuant to the e-AGM Circulars through video conferencing | other audio visual means, physical attendance of Members has been dispensed with. Accordingly, the facility for appointment of proxies by the Members will not be available for the AGM and hence the Proxy Form, Attendance Slip and route map of the AGM venue are not annexed to this Notice. However, a Member may appoint a representative as per applicable provisions of the Companies Act, 2013 to attend and | or vote. 03. Copies of the Balance Sheet, the Statement of Profit and Loss, the Directors’ Report, the Auditor’s Report and every other document required by law to be annexed or attached to the Balance Sheet for the financial year ending March 31, 2020 are annexed | attached. 04. The Register of Members and the Share Transfer Books of the Company will remain closed from July 18, 2020 to July 24, 2020 (both days inclusive). 05. The dividend, if approved, will be paid to those Members whose names stand on the Register of Members on July 17, 2020. 06. Electronic copy of the Annual Report for 2019-20 including the Notice which comprises the process and manner of attending the Annual General Meeting through video conferencing | other audio visual means and e-voting is being sent to all the Members whose e-mail addresses are registered with the Company | Depository Participants. 07. Print copy of Annual Report and the Notice is not being sent to Members in view of e-AGM circulars. 08. Electronic copy of the Register of Directors and Key Managerial Personnel and their shareholding, maintained under the Companies Act, 2013, will be available for inspection by the Members up on request. 09. The Members desiring any information relating to the accounts or have any questions, are requested to write to the Company on sec@racl.net.in at least seven days before the date of the Annual General Meeting (AGM) so as to enable the Management to keep the information ready and provide it at the AGM. 10. In compliance with the e-AGM circulars, the Company is pleased to provide to the Members facility to attend the Annual General Meeting (AGM) through video conferencing | other audio visual means (VC) and exercise their right to vote at the 16th AGM by electronic means. 10.1 The instruction for attending the AGM through VC are as under:
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